Roles and Responsibilities

Merivale Gardens Community Association

Board of Executives

Roles and Responsibilities

President

Þ Liaison with other Community Associations

Þ Assigns/delegates duties where appropriate

Þ Attends local community meetings

Þ Attends city hall/special issue meetings

Þ Circulates correspondance, reports etc.

Þ Calls meetings; annual, exec, special issue

Þ Has signing authority for writing cheques

Þ Holds past file history at their home, or knows location of storage

Vice-President

Þ Stand in for president

Þ Support duties of president when and as required

Secretary

Þ Attend meetings to take notes

Þ Post minutes after meetings

Þ Manage correspondance from

Þ Make photocopies as required (newsletters)

Þ Provide content for message board at bus stop

Treasurer

Þ Maintains annual treasurer's file

Þ Ensures and organizes receipts (by year)

Þ Issues and delivers cheques as required

Þ Makes deposits as required

Þ Verifies and files bank statements

Þ Provides treasurers report at AGM and submits for publication on the web site

Þ Has signing authority for writing cheques

Þ Holds history of treasurers files at their home

Environmental Representative

Þ Attend Coalition for Healthy Ottawa meetings

Þ Provide feedback to our community

Þ Assist with matters affecting our well water (eg. salt, pesticides)

Parks and Recreation

Þ Originate communication on issues regarding local green belt and park

Þ Organize (or delegate) clean-up day in May

Þ Make arrangements for park permit and fire permit for weekend of Corn Roast

Þ Ensures city stays on top of maintenance, e.g. painting, basketball hoops

Þ Skating rink issues, ball park issues…

Membership Drive Coordinator

Þ Determine method of collection, eg. Team, street reps, etc.

Þ Delegate collections by street

Þ Maintain community list (names, phone numbers, people count)

Þ Collect and balance each

Garage Sale Coordinator

Þ Coordinates date, possibly with other Glens communities

Þ ensures local signs are up1-2 weeks in advance

Þ prepares advertising for local papers as agreed upon by CA

Corn Roast Organizer

Þ Park permit & fire permit well in advance

Þ Arrangements for entertainment

Þ Arrangements for picnic tables, waste and recycle bins

Þ Arrangements for food & beverage items

Þ Arrangements for corn

Þ Arrangements for activities

Garden Spreader Editor

Þ Issue invitation to submit items for newsletter

Þ Prepare newsletter

Þ Work with secretary to issue

Technical Resource

Þ Maintain community e-mail list

Þ Maintain web site