Roles and Responsibilities

Merivale Gardens Community Association

Board of Executives

Roles and Responsibilities

 President

• Liaison with other Community Associations.

• Assigns/delegates duties where appropriate.

• Attends local community meetings.

• Attends city hall/special issue meetings.

• Circulates correspondance, reports etc.

• Calls meetings; annual, exec, special issue.

• Has signing authority for writing cheques.

• Holds past file history at their home, or knows location of storage.

 Vice-President

• Stand in for president.

• Supports duties of President when and as required.

 Director-at-Large Administration

• Attend meetings to take notes.

• Post minutes after meetings.

• Manage correspondance from.

• Make photocopies as required (newsletters).

• Provide content for message board at bus stop.

 Treasurer

• Maintains annual treasurer's file.

• Ensures and organizes receipts (by year).

• Issues and delivers cheques as required.

• Makes deposits as required.

• Verifies and files bank statements.

• Provides treasurers report at AGM and submits for publication on the web site.

• Has signing authority for writing cheques.

• Holds history of treasurers files at their home.

 Environmental Representative

• Attend Coalition for Healthy Ottawa meetings.

• Provide feedback to our community.

• Assist with matters affecting our well water (eg. salt, pesticides).

 Parks and Recreation

• Originate communication on issues regarding local green belt and park.

• Organize (or delegate) clean-up day in May.

• Make arrangements for park permit and fire permit for weekend of Corn Roast.

• Ensures city stays on top of maintenance, e.g. painting, basketball hoops.

• Skating rink issues, ball park issue.

 Membership Drive Coordinator

• Determine method of collection, eg. Team, street reps, etc.

• Delegate collections by street.

• Maintain community list (names, phone numbers, people count).

• Collect and balance each.

Garage Sale Coordinator

• Coordinates date, possibly with other Glens communities.

• ensures local signs are up1-2 weeks in advance.

• prepares advertising for local papers as agreed upon by CA.

Corn Roast Organizer

• Park permit & fire permit well in advance.

• Arrangements for entertainment.

• Arrangements for picnic tables, waste and recycle bins.

• Arrangements for food & beverage items.

• Arrangements for corn.

• Arrangements for activities.

Garden Spreader Editor

• Issue invitation to submit items for newsletter.

• Prepare newsletter.

• Work with secretary to issue.

Technical Resource

• Maintain community e-mail list.

• Maintain web site.

Updated: 2025 04 08 CB